Bookkeeping for US businesses, closed every month.

Our clients today are US companies: startups, Shopify sellers and food and nutrition brands. We keep their books in QuickBooks Online and Xero, close every month, and hand their CPA a clean file at tax time.

Book a free 30-minute call How we help

Our team works from the Philippines, 12 to 16 hours ahead of US time zones, so much of your month-end work gets done while you sleep.

What US owners deal with, and what we do about it

The same problems come up again and again in US small-business books. Here's how we handle each one.

Everything we do, itemized US tax forms, a calculator and coffee on a desk

No.What owners deal withWhat you get

01 Sales tax in other states. Selling online can create sales tax obligations in states where you have no office, once your sales there pass that state's economic nexus threshold. Sales tracked by state from Shopify, Amazon and Stripe, so you and your sales tax provider can see where you stand.

02 Contractors and 1099s. Every January, contractors who need a Form 1099-NEC have to get one, and missing W-9s turn it into a scramble. W-9s collected as you go, and a 1099 list ready for filing.

03 Cash basis vs. accrual. Investors and lenders expect accrual-basis numbers. Many small businesses only keep cash books. Accrual books with deferred revenue, prepaids and accruals, while you can still see cash.

04 Payroll that doesn't match the books. Payroll runs in Gusto, but the journal entries in QuickBooks are wrong or missing. Payroll reconciled to the books every month.

05 Tax season. Your CPA needs clean books to prepare your Schedule C, 1065, 1120-S or 1120. A year-end package: trial balance, reconciliations, fixed assets and 1099 summary.

Software we work in

QuickBooks Online and Xero are where we keep the books. We connect them to the tools you already use for payroll, bills and sales.

QuickBooks Online
Xero
Gusto
Bill.com
Stripe
Shopify
Amazon Seller Central
TikTok Shop
Faire
KeHe Connect
Wise

Who does what

We handle

Monthly bookkeeping and bank, card and loan reconciliations
Accrual adjustments and monthly financial statements
Sales tax tracking by state
W-9 collection, and 1099 preparation and e-filing through QuickBooks
A year-end package for your CPA

Your CPA handles

Federal and state income tax returns
Tax planning and advice
Sales tax registration and filing (or your sales tax service)
Audits and other attest work

What our clients say

“He absolutely crushed it and had it done in less than a week.”

Blu Atwood, CEO & Founder, Textual.com, Inc. (US)

“He dove in, cleaned everything up, and got us fully caught up and organized.”

Allison Owen, CEO & Co-Founder, Sweet Logic (US)

Read their full reviews

Straight answers

Do you file my taxes?: We don’t prepare or file income tax returns, because we aren’t a US CPA firm. We keep your books, e-file your 1099s through QuickBooks if you want us to, and hand your CPA a clean year-end file. If you don’t have a CPA, we can introduce you to one.
Can you work with my current CPA?: Yes. Most of our clients already have one. We agree on what they need from us and when, and we deliver it.
Do you work with LLCs and S corps?: Yes. We keep books for LLCs, S corporations, C corporations and sole proprietors. Your CPA advises on which structure suits you.
How do we talk, given the time difference?: By email for day-to-day questions, and video calls scheduled in your time zone. We aim to reply within one business day.

Tell us where your books are at.

Which software you use, how far behind you are, what’s bugging you. The first call is 30 minutes, free, and you’ll leave knowing what we’d fix first.

Book a free 30-minute call